Privacy Policy

Murdoch Forrest Charitable Trust (“we / us / our”) control and operate this website (“Site”). We are committed to protecting your personal data.

This Privacy Policy, together with our Terms of Use and  Cookie Policy, outlines what data we collect, how we use the data that you provide to us or which we collect from you, your rights in respect of your data and how you exercise those rights.

By sharing data with us and by using our Site, you confirm that you accept our Privacy Policy. If you do not agree to our Privacy Policy, you must not use our Site.

Our Site contains links to other websites and / or resources provided by third parties.  Clicking on those links or enabling those connections may allow third parties to collect or share data about you. Please note that we do not have any control over the content of such websites or resources. These websites and resources will not be covered by this Privacy Policy and different terms will apply. When you leave our website, we encourage you to read the privacy policy of every website you visit.  We are not responsible or liable for any direct, indirect or consequential loss or damage which you or any other party may suffer should you provide any information whilst visiting these websites or resources.

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We collect and process personal data about the people who interact with us. For instance, we might collect data to communicate with someone and send requested information to them, to help us administer campaigns and donations, or to improve our services. We collect the minimum of data required to provide our services and do our work.

We may collect, use, store and transfer different kinds of personal data about you, depending on how you interact with us. The types of information we collect from you might include:

• your name and date of birth;
• your contact details – including your e-mail address, telephone number, postal address;
• your bank details;
• record of your correspondence and engagement with us;
• type of enquiry and details of your request;
• other information you may share with us.

Every time you visit our Site, information may automatically be collected about you. This may include technical information in respect of the IP address which you have used to connect your computer to the internet, the browser type and version, time zone setting, browser plug-in types and versions, operating system and platform used by you to use our Site. This may also include information about your visit, including information about the full URL clickstream to, through and from our Site (including date and time), page response times, download errors, length of visits to certain pages, and methods used to browse away from a webpage.

Information may also be collected via:

• telephone or email conversations, or face-to-face interactions;
• third-party companies and websites such as Just Giving;
• publicly available sources;
• any paper forms you complete.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal or regulatory obligation.
• Where we have your consent.

A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests. We will carry out an assessment when relying on legitimate interests, to balance our interests against your own.

We may use your personal information for the following reasons:

• to contact you with information;
• to assist you with your enquiry;
• for internal record keeping and internal audit purposes;
• to administer and protect our charitable operations
• to operate this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data);
• to use data analytics to improve our website.

Our Site uses cookies to distinguish you from other users of our Site. For detailed information on the cookies we use and the purposes for which we use them, please see our Cookie Policy.

Our Site uses cookies to distinguish you from other users of our Site. For detailed information on the cookies we use and the purposes for which we use them, please see our Cookie Policy.

Who we share your information with

We may share information with selected third parties who deal with the operation, optimisation and improvement of our Site. This may include:

• a contractor / sub-contractor / business appointed by us to deal with the design, running, operation and maintenance of our Site; or
• an analytics and search engine provider, such as Google, which provides support to improve and optimise our Site.

Except where stated otherwise, we will not sell, distribute, lease or otherwise make your information available to third parties in any way whatsoever unless we:

• have your permission to do so;
• are required by law to do so; or
• are doing so to enforce our Terms of Use.

We do not transfer your personal data outside the UK.

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

In some circumstances you can ask us to delete your data.  Should you wish us to remove any information held by us about you then please contact us using the contact details noted at the end of this Privacy Policy.

You can ask us to:

• Tell you how your data is being used;
• Provide a copy of your personal data;
• Correct any mistakes in your personal data;
• Delete your personal data – in certain situations;
• Restrict processing of your personal data – in certain circumstances, e.g. if you contest the accuracy of the data; and
• Provide you with a copy of the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transfer that data to a third party – in certain situations.

You can object:

• At any time to your personal data being processed for direct marketing (including profiling);
• In certain other situations to our continued processing of your personal data, e.g. processing carried out for the purpose of our legitimate interests.

Your objection (or withdrawal of consent) may mean we cannot perform the services you have requested of us or you may not be able to use the services we offer. We will advise you where this is the case. In certain circumstances even if you withdraw your consent we may still be able to process your personal information if required or permitted by law or for the purpose of exercising or defending our legal rights or those of our clients or meeting our legal and regulatory obligations.

We reserve the right to make changes to this Privacy Policy at any time. Any such changes will be posted on this webpage. Please check this webpage frequently to ensure that you are happy with any such changes. You will be bound by terms contained in the Privacy Policy which is in force at the time when you visit our Site.

Please contact us if you have any questions about our Privacy Policy or the information we hold about you using the contact details noted at the bottom of this page.

You can contact us in any of the following ways: